At Digital One Agency, we build high-performance web apps tailored to your business needs — whether it’s a booking engine, SaaS platform, online portal, or something totally unique.

But before we can give you an accurate quote, we need to understand your vision, features, and goals. This helps you get a realistic quote (no fluff), and helps us give you the fastest timeline and most accurate price. Let’s dive in:

🔍 The Web App Scope Checklist

Here’s what we need to get started — don’t worry if you don’t know everything yet. Just give us what you can. We’ll guide you through the rest.

1. 👤 What’s the Big Idea?

Tell us in 1–3 sentences:

• What your app does
• Who it’s for (target users)
• What problem it solves

💡 Hint: Imagine you’re explaining it to a friend over coffee. Clear and simple wins every time.

2. 🧰 Key Features (Must-Haves)

What are the top 5–10 things your web app absolutely needs?

Examples:

• User login / signup (email, Google, Apple, etc.)
• Dashboard
• Form submissions (enquiries, job requests)
• Booking calendar
• Admin panel
• Upload/download files
• Payment integration (Stripe, PayPal, etc.)
• Notifications (email, SMS, in-app)
• AI tools (e.g. chatbot, smart recommendations)
• Custom reports / analytics

💡 Write in dot points. If you don’t know the technical terms, just describe what you want the user to do.

3. 🎯 Who Will Use It? (User Roles)

List any different types of users and what they can do.

Example:

• Customers – Create an account, make bookings
• Admins – Manage users, view payments, edit settings
• Staff – See assigned tasks, mark as complete

💡 If different users have different access levels, let us know. It affects how we build your database and security.

4. 🌐 Is This for Web Only or Web + Mobile?

• Just a web app (browser-based)?
• Want it to work on iPhone & Android too later? (We can make it responsive or create mobile apps in Flutter)

💡 Letting us know early helps us future-proof your design and development decisions.

5. 🧱 Do You Need Backend & Admin Tools?

Do you need:

• A custom admin dashboard?
• Reporting tools?
• The ability to manage content (CMS)?
• Internal tools (e.g. for your staff)?

💡 We can build powerful tools just for you — but only if we know what you need to control or manage behind the scenes.

6. 💳 Payments & Subscriptions

Do users need to:

• Make payments?
• Subscribe to plans?
• Buy credits/tokens?
• Pay once or ongoing?

💡 We use Stripe, PayPal, and other trusted providers. Tell us if you need free trials, discount codes, or multi-currency too.

7. 🔐 Do You Have Special Privacy, Security, or Compliance Needs?

• Australian data hosting?
• NDAs?
• GDPR / HIPAA / PCI compliance?
• Specific regulations for your industry?

💡 Don’t worry if you’re not sure — we’ll help you figure out what applies based on your industry.

8. 🧩 Are There Any Integrations Needed?

Do you need to connect to:

• CRMs (HubSpot, Salesforce, etc.)?
• Accounting platforms (Xero, MYOB)?
• Email tools (Mailchimp, Klaviyo)?
• AI tools (ChatGPT, Google Gemini, AWS Bedrock)?

💡 We love APIs — but they take time to connect. List anything you already use and we’ll check compatibility.

9. 🛠️ Design Requirements

Do you:

• Have a logo and branding already?
• Want us to handle UI/UX?
• Need wireframes or design mockups first?

Our Creative Director Sophie can craft your full user experience — or work with what you already have.

10. 📅 Ideal Launch Date

• Do you have a deadline?
• Is this tied to an event or campaign?

💡 Be realistic, and we’ll tell you what’s possible.

11. 💵 Budget (Even a Ballpark Helps)

• Under $10K?
• $10K–$25K?
• $25K–$50K?
• Over $50K?

💡 We won’t upsell you. Knowing your ballpark helps us tailor the right solution for your budget from Day 1.

12. 📈 Future Plans

Any of these coming later?

• Mobile apps (iOS/Android)?
• AI features?
• Multi-language support?
• Expansion into global markets?

💡 Telling us now helps us plan the build so we don’t need to rebuild it all later.

✅ Why This Scope Matters

✔️ Faster quotes – We’ll get you a ballpark or formal quote faster
✔️ Smarter planning – You avoid scope creep, budget blowouts & delays
✔️ Better outcomes – We build a product that actually works for your users
✔️ You stay in control – No jargon, no fluff. Just the roadmap.

📩 Ready to Get Started?

Once you’ve got this info, send it to us:

📧 Email: contact@digitaloneagency.com.au
📞 Call Us Anytime: +61 2 9057 9079 (We’re 24/7!)
🌍 Website: https://digitaloneagency.com.au

Want to chat it through first? We’re happy to jump on a Zoom or Google Meet to talk it out.

👋 Let’s Make It Happen

We’re app developers, designers, and digital problem-solvers based on the Gold Coast, building powerful web apps for clients across Australia and globally. We speak your language — even if you’re not techy.

Let’s turn your idea into a fully working web app. Done for you. Done right.